• President:
    • Shall preside over regular meetings as well as executive meetings;
    • Supervise the activities of the Guild;
    • Serve as a liaison with other organizations;
    • Coordinate with the Vice President on the selection of programs and meetings;
    • Perform any other duties related to the office of President.
    • The President may appoint an assistant to the positions of Vice-President, Secretary, Treasurer, Newsletter Editor, and Membership Officer, as necessary, if warranted by the workload

 

  • First Vice President
    • Shall conduct meetings in the absence of the President.
    • Shall arrange for programs, speakers, and workshops for the monthly meetings of the general membership.
    • Shall arrange with the Treasurer to negotiate for the appropriate per diem as provided for in the Guilds annual budget to include travel, housing, and meals for speakers, as needed.
    • Shall get the news of the guild to the local newspaper and/or radio stations of regular meetings, of guest speakers, and items of interest.

 

  • Second Vice President
    • Shall conduct meetings in the absence of the President and 1t Vice-President
    • Shall coordinate with the First Vice-President to arrange programs and throughout the year to include travel, housing and meal arrangements for presenters and collecting monites for workshops.
    • Shall collaborate with the First Vice-President and with other guilds to coordinate guest speakers.

 

  • Secretary
    • Shall take minutes of all general meetings and Executive Board meetings.
    • Shall provide a copy of the minutes for all general meetings and those of the Executive Board meetings to the Newsletter Editor.
    • Shall maintain a file(s) of reports as shall be submitted from outgoing officers, standing committee chairs, and special committee chairs.
    • The reports/files will be passed to new officers.Advise the President of illness or loss of immediate family by a member when so advised.

 

  • Treasurer
    • Shall receive all monies collected by the organization and deposit these funds in a checking account maintained by the Guild for this purpose;
    • Sign checks for authorized disbursements;
    • Keep accurate records available for audit,
    • Publish annual report as of December 31 in the February newsletter;
    • Prepare a budget for the coming year, no later than October of each year, with the input of the Executive Board and committee chairs, as required.
    • The budget shall include all anticipated income and disbursements and shall be used as a planning guide for the coming year.

 

  • Newsletter Editor
    • Shall be responsible for publishing and disbursing a monthly newsletter to members. 
    • Shall be responsible for advertising in the newsletters and the collection of monies for same.
    • Shall generate and maintain file of the newsletters on the website.

 

  • Membership Officer
    • Shall act as hostess and greeter and maintain a sign - up book for each meeting.
    • Shall collect membership dues for the Treasurer.
    • Shall inform the President and Newsletter Editor each month of new members who join that month; and of members whose birthdays fall in the coming month.
    • Shall be responsible for maintaining the membership roster.

 

  • Parliamentarian
    • Shall be the outgoing President.
    • Shall chair the nominating committee.
    • Shall at the request of the President, serve as an ex-officio member of the Executive Board.
    • A copy of New Robert's Rules of Order shall be provided by the Guild.